Welcome to the Cooke County Clerk birth, death, and marriage certificate online ordering system. Online requests will be processed during normal business hours, 8:00 AM to 5:00 PM, Monday through Friday. 


This is an official request for an aspect of the Cooke County Clerk's Office. The information contained in this request should be considered private. Please complete all information in full and then finalize the order process through payment of the 'order fee'.

You will be notified by email when your document is ready for pick-up.

Please note the following:

      • Birth records for Cooke County are available back to 1928.

      • If your birth occurred outside of Cooke County but within the State of Texas, you will be issued an Abstract Record which is still a certified legal document

      • If you were not born within the State of Texas we are not able to access your birth certificate. You will need to contact the state where you were born.

      • Death Records are available only for decedents who pass within the Cooke County limits dating back to 1930.


Processing of Birth and Death Certificate Applications:

- You will receive an email notification when your application has successfully been submitted into the online ordering system.

- Applications are processed in the order they are submitted.  Please allow up to 2 business days for your application to be processed.

- You will receive a second email notification and a phone call when our office has notified you of needed documents or questions regarding your order.

- Once your application has been Approved, a confirmation email will be sent to notify you that your document is ready for pick-up, or will be mailed to the address on the application.  For Deliveries, please allow 5-7 business days for the document to arrive.

- If your application has been Denied, you will be notified by email.  The payment amount for your order, less processing fees (Service, Credit Card, Vital Verify) will be refunded to the card you used.  If your order has not been refunded within 5 business days, you can contact The Permitium Support Team: help@permitium.com



* Warning: The penalty for knowingly making a false statement in this form can be 2-10 years in prison and a fine up to $10,000 (Health and Safety Code 195.003) 



The State Office is requiring that all applicants upload a form of identification when submitting their application. Click on the button below for information on the forms of identification acceptable. When applying online, we only accept PRIMARY forms of identification (Group A).

Click here for list of forms of identification

Click below to see who is eligible to request a birth/death certificate, as there are restrictions:

Click here for FAQs on applying for a Birth/Death Certificate

Back to the Cooke County Clerk Website

The Following Vital Records May Be Requested Online:
Certified Birth Certificate $23.00 ea
Certified Death Certificate

Additional Certified Copies $4.00 each

 Certified Copy of a Marriage Record  $11.00 ea

* An additional Non-Refundable $4 Service and Credit Card Processing Fee will be applied to all online orders 
* An additional Non-Refundable $0.35 VitalVerify fee will be applied to all 'delivery' orders.


Shipping and Pickup Options

Standard Shipping - Regular USPS

Please allow up to 7 business days for your document to be delivered to you


 Priority Shipping - USPS Priority Shipping

Please allow 2-3 business days for your document to be delivered to you


Standard Shipping is provided at no cost to the applicant as a courtesy of the Cooke County Clerk's Office.


You will be asked to select the method of receiving the certificates during the application. You will be notified by us once we have processed your application and the certificates are out for mail or ready for pickup. 

For More Information, Contact:

Cooke County Clerk
Vital Records
101 S. Dixon, Suite 108
Gainesville, TX 76240


Phone: 940-668-5437
Fax: 940-668-5522

For Technical Support, Contact:


Permitium Software
Email: help@permitium.com